Executive Assistant, Quezon City

JOB SUMMARY:

• Support the HR department in ensuring smooth and efficient business operations. The HR generalist will have both administrative and strategic responsibilities and helps in planning and administering important functions, such as staffing, training and development, and compensation and benefits.

DUTIES AND RESPONSIBILITIES:

• Assist in developing and executing personnel procedures and policies, providing guidance and interpretation for business operations.
• Assist in administering benefits, compensation, and employee performance programs.
• Suggest new procedures and policies to continually improve the efficiency of the HR department and organization as a whole, and to improve the employee experience.
• Ensure legal compliance of HR and the company to government regulations and applicable employment laws, and update policies and procedures as required.
• Handle all administrative tasks for onboarding, new hire orientation, and exit interviews, including entering data into HR information systems and auditing for accuracy and compliance.
• Be the primary backup for payroll processing, including; bi-weekly and semi-monthly updates to employee files, bonus/incentive pay, tracking vacation/sick pay, importing expense reimbursements, 
• Assist in enrollment and claims availment of employees to statutory benefits (SSS, PHIC, HDMF)
• Assist in processing employee rewards and recognition programs
• Assist in the implementation of the companys Training Program 
• Evaluate training effectiveness by monitoring attendees' completion of the Training Evaluation form.
• Involved in all aspects of the recruiting process life-cycle including managing job postings, sourcing and screening candidates, submitting and guiding candidates through the interview process, conducting reference and background checks, extending formal offers of employment, and onboarding candidates
• Prepares necessary reports
• Adheres to company rules and regularizations
• Performs other duties to be assigned from time to time

• Bachelors degree in Business Administration, Marketing, Communications, or a related field.
• At least 3 years of experience as an Executive Assistant, preferably with a background in marketing and sales promotions.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and marketing tools such as Canva, social media platforms, and email marketing software.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Creative and analytical mindset with a keen eye for detail.