Coordinator, Taguig

This position is tasked with providing high-quality administrative, process management and reporting support to the Leaders and team to assist in talent acquisition engagements.

In addition, the Administrator acts as the go to person for their team/LOB and assists in the smooth functioning of office operations as required.

KEY RESPONSIBILITIES/ACCOUNTABILITIES

Team and Office Administration

General "Go to person" for all queries to ensure smooth operations

Coordinate team meetings and events, including calendar invites, facilities & equipment.

Provide general administrative support to team, including diary management, travel and

expenses, correspondence and other duties as required

Meet and greet clients and candidates

Room bookings for interviews and internal meetings

Coordinate WebEx, Teams and VC where required for meetings, client pitches and training

Interview scheduling, pre-boarding and onboarding tasks

Policy & Procedures

Follow documented Korn Ferry systems/polices/office procedures

Follow necessary approval/sign-off process for leave, travel, expenses and expenditure

Provide information for internal reporting and update systems on timely basis

People and Culture

Establish positive working relationship within team, KF EAs, Reception & SMC

Manage own performance and accept responsibility for own learning & development

Provide and accept feedback

Demonstrate behaviors consistent with KFI values

Contribute to positive team environment. Look for opportunities to help others and share your experience & knowledge with team

Be proactive in achieving team goals

Other duties as assigned

PROFESSIONAL EXPERIENCE / QUALIFICATIONS / SKILLS

May have some relevant or recruitment experience.

Local Language required. Excellent verbal and written communication skills in one or more

languages may be required. Business English fluency, excellent verbal skills.

Strong user in all Microsoft Office tools, particularly Word, Excel, and PowerPoint

Experience is applicant tracking or recruitment technology experience is preferred.

Strong aptitude for learning technology is required.

Must be knowledgeable about and able to discuss all FS service lines and have a good

understanding of KFIs overall services.

Able to create manual reports where requested, with input from Recruiter/ Leader on report

design.

Strong developing understanding of the importance and relevance of the reports being produced,

and their role to play in the business operation.

Exceptional level of formal business communication, written and spoken, as appropriate for

internal and external client contact.

Should be able to manage own workload, including multiple priorities, in order to meet deadlines

Should be able to manage diaries of senior management &/or several leaders

May be able to assist team in project planning & management of timelines & deliverables

Able to identify and execute on high priority, high pay-off activities

Able to maintain multiple parallel processes at once

Able to review administrative processes and make improvements

Able to design new process in response to business needs

Able to utilize best practice and technology for process improvements

Must consistently conduct interactions with key stakeholders (internal/external clients, candidates) in a timely, professional and responsive manner at all times.

Able to identify potential obstacles, issues, roadblocks and proactively address and communicate with internal clients. Will be able to identify process improvement opportunities.