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Operations & Finance Coordinator, San Juan

Operations & Finance Coordinator, San Juan
Description
  • The Operations & Finance Coordinator plays a key role in supporting the companys operational efficiency and financial accuracy. This position is responsible for managing inventory, preparing bid documents, coordinating procurement activities, and assisting in finance-related tasks such as budgeting, invoicing, and reporting.
Key Responsibilities:Inventory & Operations
  • Monitor and manage inventory levels, stock movements, and replenishment schedules.
  • Coordinate with suppliers and logistics partners for timely delivery and procurement.
  • Maintain accurate inventory records and generate regular reports (prepare PRs for stocks).
  • Support operational workflows to ensure smooth execution of projects and sales orders.
Bid & Documentation Management
  • Help in preparation and organizing bid documents, proposals, and compliance forms.
  • Ensure timely submission of bids and adherence to client requirements.
  • Maintain a database of submitted bids and track outcomes.
Finance Support
  • Proper filing and scanning of finance documents.
  • Reimbursement report and reconciliation.
  • Manage day-to-day operations of admin and accounting departments for a variety of tasks.
  • Help ensure compliance with internal financial policies and external audit requirements.
  • Go to government agencies if needed (BIR, NTC, BOC, City Hall, etc.).
Qualifications:
  • Bachelors degree in Business Administration, Finance, Operations Management, or related field.
  • 2+ years of experience in operations, finance, or administrative support.
  • Proficiency in MS Excel, accounting software, and inventory systems.
  • Strong organizational and communication skills.
  • Attention to detail and ability to manage multiple tasks under tight deadlines.
Preferred Skills:
  • Experience in handling government or corporate bids.
  • Familiarity with procurement processes.
  • Basic understanding of financial reporting and analysis.
Highlights
  • Company name
    MacroVista Inc.
  • Job position
    Operations & Finance Coordinator
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