Secretary, Makati

1. Receives / releases communications in the form of letter, memoranda, reports and other documents.
2. Prepares drafts and types letters, correspondence, memoranda and other forms of written communication.
3. Assists the Provincial Secretary in clerical preparation of the following:
4. Secretary's Certificate for the authorized bank signatures of the local setting
5. All necessary documentation of the filing of the License to solemnize marriages
6. Celebret
7. Coordinates appointments and schedules of the superiors
8. Receives / assists visitors and provides information on inquiries
9. Answers and places telephone calls; transmit messages through the facsimile machine and electronic mail
10. Files and retrieves records and correspondence, in the process of ensuring confidentiality of classified information.
11. Attends to the travel documentation of the Salesians
12. Coordinated processing of PNG/Solomon' Missionary Voluntees
13. Performs such other duties and responsibilities analogous or related to and/or implied from the above enumerated functions but not limited to the following:

a. Other tasks requested by the Provincial Council Members

b. Coordinated schedule of trips as requested by the Provincial Offices and Salesians

c. Reservation of Meeting Room

d. Coordinated car registration and insurance