Administrative Assistant, Pasay

Office Administration:

• Manage and maintain office supplies, ensuring that inventory is stocked and orders are placed when necessary.
• Organize and maintain office files, both physical and electronic, ensuring documents are easily accessible and up-to-date.
• Answer phone calls, respond to emails, and handle general inquiries in a professional and courteous manner.

Scheduling & Calendar Management:

• Assist with scheduling meetings, appointments, and travel arrangements for executives or team members.
• Coordinate and manage internal and external meetings, including setting up conference rooms, preparing materials, and handling logistics.
• Maintain and update office calendars to ensure deadlines and appointments are met.

Document Preparation & Reporting:

• Draft, format, and proofread correspondence, reports, presentations, and other documents.
• Assist with preparing and organizing reports, presentations, and other business materials for meetings or conferences.
• Maintain office records, track project deadlines, and prepare progress updates for management.
• Data Entry & Database Management:
• Input and update data into various software systems or databases, ensuring accuracy and completeness.
• Maintain records of customer or vendor information, contracts, and other important business documents.

Customer & Vendor Relations:

• Communicate with clients, customers, or vendors, assisting with inquiries, processing orders, and providing general support.
• Coordinate deliveries, shipments, and meetings with vendors as needed.

General Office Support:

• Ensure office equipment (e.g., printers, fax machines, computers) is in working order and report any issues.
• Help with organizing office events or company meetings, including catering, room setup, and guest coordination.
• Perform other administrative tasks as needed to support the smooth operation of the office.