Liaison Staff, Pasig

Key Responsibilities:

• Handle the submission, follow-up, and approval of permits and licenses from government offices and agencies.
• Build and maintain strong relationships with local government units and agencies to ensure permits are processed smoothly and efficiently.
• Keep track of application timelines and ensure all permits are obtained on time for the start of projects.
• Prepare, organize, and file all required documents for permit applications.
• Ensure all permits and licenses comply with local regulations and company standards.
• Provide administrative support to the administrative team or department, including managing calendars, scheduling appointments and meetings, coordinating travel arrangements, and preparing documents and reports
• Maintain and organize records, documents, and files, including scanning, filing, and retrieving documents as needed
• Draft and edit correspondence, emails, memos, and other communications on behalf of the administrative team
• Assist with managing office supplies, equipment, facilities, and services, including procurement, inventory management, and maintenance coordination
• Assist with coordinating and organizing meetings, events, and conferences, including scheduling, preparing agendas, coordinating logistics, and taking meeting minutes
• Assist with data entry, data management, and report generation, using appropriate software and tools
• Maintain and update physical and electronic filing systems, ensuring documents are properly filed, archived, and retrieved in a timely manner
• Provide general administrative support, such as photocopying, scanning, faxing, and mailing, as needed
• Assist with special projects and initiatives, as assigned by the team or department

Qualifications:

• Graduate of Office Administration or any related course
• With at least 2-3yrs. of experience
• Willing to work onsite in Ortigas, Pasig City (Monday-Friday)
• Preferably with experience working in Card Manufacturing, Security Printing and Data Personalization Industry
• Knowledgeable in bidding documentation
• Proven experience in handling permits, licenses, or similar administrative tasks.
• Knowledge of government processes and requirements for securing permits.
• Strong communication skills and ability to build relationships with government officials.
• Excellent organizational skills with attention to detail and deadlines.