Document Controller, Pasig

Description

Key Responsibilities

Manage and organize all HR and security personnel documents (201 files, contracts, licenses, clearances, training records).
Ensure all documents are updated, accurate, and readily accessible for audits and inspections.
Monitor compliance with government and regulatory requirements (e.g., security licensing, mandatory benefits, and clearances).
Coordinate with HR and Operations teams to collect and validate documents before deployment of security personnel.
Track document expiration (licenses, permits, certifications) and proactively notify concerned personnel.
Implement and improve document control systems to enhance efficiency and reduce delays.
Prepare reports on document status, compliance gaps, and audit findings.
Maintain strict confidentiality of employee and company records.

Qualifications

Bachelors degree in Human Resource Management, or any related field.
At least 13 years of experience in a security agency or related industry (preferred).
Experience handling HR documentation, compliance records, or administrative support in a structured environment.

Skills and Competencies

Proficient in Microsoft Office (especially Excel for tracking and reporting).
Strong organizational and time management skills to handle multiple documents and deadlines.
Excellent written communication skills for reports and documentation.
High level of accuracy in data entry and attention to detail.
Familiarity with document control systems and filing processes.

Responsibilities and Work Approach

Ability to strictly follow company policies, documentation standards, and regulatory procedures.
Ensure all documentation aligns with security industry requirements and client expectations.
Maintain systematic filing (both digital and physical) for easy retrieval and audit readiness.

Qualities and Traits

Detail-oriented ensures zero errors in critical documents.
Proactive anticipates missing or expiring documents before issues arise.
Team player collaborates effectively Operations, and field personnel.
Trustworthy and discreet handles sensitive employee and company information.
Organized and disciplined essential in a high-compliance security environment.

Highlights

Safety Tips

Be careful with jobs that explicitly state ’no experience needed’.