Asset Maintenance Officer, Pasig

Key Responsibilities:

Asset Inspection and Evaluation: 

• Conduct regular inspections of company assets (e.g., vehicles, machinery, equipment, and office facilities) to ensure they are in good working condition. 
• Identify any issues or defects and recommend corrective actions or preventive measures. 
• Keep detailed records of asset conditions, maintenance history, and required repairs. 

Preventive Maintenance: 

• Develop and implement a preventive maintenance schedule for all assets based on manufacturer guidelines and company needs. 
• Ensure that maintenance tasks are completed on time and that assets are serviced regularly to extend their lifespan and maintain operational efficiency. 
• Coordinate with internal teams or external contractors to perform routine maintenance tasks, such as oil changes, part replacements, or system checks. 

Repair and Troubleshooting: 

• Respond promptly to asset malfunctions or breakdowns, troubleshooting and diagnosing issues to determine the necessary repairs. 
• Manage repair requests and oversee the work of maintenance teams or external contractors to ensure that repairs are completed efficiently and correctly. 
• Ensure that all repairs are documented and the records are updated in the asset management system. 

Compliance and Safety: 

• Ensure that all maintenance and repairs are performed in compliance with safety regulations, industry standards, and company policies. 
• Conduct safety audits of assets to ensure they meet health and safety standards. 
• Stay informed about regulatory changes and industry best practices to maintain asset compliance. 

Inventory Management: 

• Track and manage inventory of spare parts and maintenance supplies needed for the upkeep of company assets. 
• Ensure that all required parts and tools are available to minimize downtime during asset repairs or servicing. 
• Maintain accurate records of asset inventory levels, usage, and restocking needs. 

Asset Documentation and Reporting: 

• Maintain a comprehensive asset maintenance log that includes details of inspections, repairs, and service history. 
• Generate regular maintenance reports for senior management, outlining asset performance, maintenance costs, and any issues that need attention. 
• Track asset warranties and service contracts to ensure timely renewals and compliance. 

Collaboration with Other Departments: 

• Work closely with the finance department to manage the budget for asset maintenance and ensure cost-effective practices. 
• Collaborate with operations and logistics teams to ensure that asset downtime is minimized and that maintenance schedules align with operational needs. 
• Assist in the asset lifecycle planning process by providing recommendations on asset replacement or upgrades based on maintenance history and performance. 

Vendor and Contractor Management: 

• Coordinate with external maintenance service providers and vendors to perform specialized repairs or servicing that cannot be handled in-house. 
• Manage contracts with maintenance service providers and ensure that the company receives quality service at competitive rates. 
• Evaluate vendor performance and ensure timely and effective completion of work. 

Additional Responsibilities: 

• Other duties as assigned to support the ongoing asset management and maintenance efforts, including assisting with ad hoc tasks or supporting other departments in related activities as needed. 

Key Requirements:

• Educational Requirement: Bachelors degree in Engineering, Business Administration, Facilities Management, or a related field. Certifications in maintenance management or asset management are a plus. 
• Experience: At least 3 years of experience in asset management, facilities management, or maintenance roles. 
• Skills: 
• Strong knowledge of asset maintenance processes and equipment management. 
• Excellent problem-solving and troubleshooting abilities. 
• Good organizational skills with the ability to track and manage multiple assets and maintenance schedules. 
• Familiarity with safety regulations and compliance standards in asset maintenance. 
• Ability to manage vendor relationships and negotiate contracts. 
• Technical Skills: 
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). 
• Experience with asset management software or computerized maintenance management systems (CMMS). 
• Knowledge of maintenance best practices and preventive maintenance techniques. 

Job Competencies:

• High attention to detail, with the ability to monitor and maintain assets across various departments. 
• Strong decision-making skills, particularly in emergency or breakdown situations. 
• Ability to work well both independently and as part of a team. 
• Excellent communication skills, particularly for reporting asset conditions and collaborating with various stakeholders. 
• Proactive and flexible, with the ability to adapt to changing business and asset maintenance needs. 

Working Conditions:

• Full-time position, primarily in an office or operational environment with frequent site visits for asset inspections or repairs. 
• Occasional travel may be required to visit various asset locations or vendors. 
• Some irregular working hours may be required depending on the asset's maintenance schedule or emergency repairs.