Admin Property Assistant, Pasig

Admin Property Associate is responsible for providing administrative and operational support to the property management team.

• Maintain and organize property files, lease agreements, and tenant records.
• Assist in preparing and processing lease documents, renewals, terminations, and rent adjustments.
• Support the onboarding of new tenants, including documentation and orientation.
• Coordinate maintenance and repair requests with vendors and track job progress.
• Follow up with contractors and service providers to ensure timely delivery of services.
• Maintain an up-to-date database of tenants, vendors, and maintenance schedules.
• Assist with property inspections and document findings.
• Prepare reports such as occupancy status, rent collections, maintenance logs, and budget tracking.
• Ensure timely communication with tenants regarding notices, announcements, or complaints.
• Process invoices and expense claims related to property operations.
• Handle general administrative tasks including filing, data entry, scheduling, and correspondence.
• Ensure compliance with company policies and local property laws and regulations.

Qualification:

• Bachelors degree in Business Administration, Real Estate, or related field (preferred).
• 13 years of experience in property management or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook); experience with property management software is a plus.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.