Motorpool Coordinator, Pasig

General Duties & Responsibilities:

• Perform canvassing of vehicle purchases from reputable suppliers
• Monitor requisition and ensure timely delivery of vehicular acquisition orders from suppliers
• Perform the inspection of new motor vehicle acquisitions, observing good performance standards
• Manage and monitor fleet fuel consumption in the fleet cards, review the process of fuel requisitions, and implement approved controls to prevent fuel pilferage and other anomalous transactions
• Analyze records on consumption, vehicle maintenance, and other costs, then come up with proposals for cost-effective measures
• Outsource and negotiate with accredited suppliers for the repair and maintenance of vehicles
• Process the requests and facilitate payment for vehicle repairs, parts replacement, and automotive tools
• Process suppliers to become accredited service centers for company vehicles and perform periodic evaluation of services rendered by suppliers
• Create/propose a preventive maintenance schedule for all vehicles, including the forklift, and ensure implementation
• Canvass minimal insurance premiums from reputable insurance companies, and make sure all company vehicles are covered
• Monitor the renewal dates of vehicle insurances and registration, avoiding penalties on late registration
• Perform the administrative work for vehicular accidents and traffic infractions of drivers and facilitate incident reports as necessary
• Perform drive tests on driver applicants of HRD, as authorized
• Assure timely requisition delivery of orders (tools, equipment, and spare parts) to maintain high levels of reliability and customer satisfaction
• Outsource suppliers, contractors, and dealers for repair and maintenance of facilities and new facility acquisitions (i.e., CCTV cameras, telephones, etc.)
• Monitor daily all hardware installed in the vehicle (e.g., GPS, dashcam, etc.) and submit reports when necessary
• Monitor and supervise the construction and other related works in the company building
• Perform other assigned tasks from time to time

Qualifications:

• Graduate or equivalent professional experience, preferably a graduate of Mechanical Engineering (licensed or non-licensed)
• With at least 1-2 years of experience in the related field
• Must possess a Professional Driver's License
• Must be willing to travel

Skills/Experience:

• Excellent written and oral communication
• Proficiency in MS Office applications
• Strong attention to detail and must be result-oriented
• Can execute tasks with minimal supervision