Administrative Specialist/Assistant, Cavite

Description

1. General Administration

Oversee and coordinate daily administrative operations to ensure smooth business processes.
Serve as the central point of contact for branch administrative concerns.
Maintain updated records of administrative policies, forms, and templates.
Assist in the preparation and monitoring of the departments budget.

2. Procurement & Supplies Management

Manage end-to-end procurement process for office, pantry, warehouse, and operational supplies.
Source, evaluate, and negotiate with suppliers to ensure cost-effective and quality purchases.
Maintain and monitor inventory levels to avoid shortages or overstocking.
Ensure timely replenishment and proper distribution of supplies across branches.

3. Asset Management

Maintain an updated company asset registry for all locations (office equipment, furniture, IT hardware, etc.).
Oversee tagging, monitoring, repair, and disposal of company assets in coordination with relevant departments.
Conduct periodic physical asset inventory to ensure accountability.

4. Housekeeping Oversight

Supervise housekeeping personnel (in-house or outsourced) to ensure cleanliness, orderliness, and sanitation in all facilities.
Coordinate with vendors for deep cleaning, pest control, and other specialized cleaning services.

5. Office Administration Support

Manage office supplies requests, courier/logistics coordination for documents, and petty cash handling.
Organize and maintain company files, records, and archives.
Support company events, meetings, and employee engagement activities from an admin perspective.

6. Internal Audit (Admin-related)

Conduct periodic checks on procurement compliance, asset usage, and housekeeping standards.
Prepare audit reports and recommend corrective actions for admin-related gaps.

Bachelors degree in Business Administration, Office Management, or related field.
At least 3 years of experience in administration, procurement, or asset management.
Strong organizational skills and attention to detail.
Knowledge of vendor management, inventory systems, and internal audit processes.
Proficient in MS Office applications; experience with ERP systems is an advantage.

Highlights

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