Administrative Specialist/Assistant, Rizal

Duties and responsibilities of accounting

Here are the common Duties and Responsibilities of Accounting (or Accounting Staff):

1. Recording Financial Transactions

• Record daily financial transactions of the company.
• Maintain accurate records of sales, purchases, receipts, and payments.

2. Preparing Financial Reports

Prepare financial statements such as:

• Income Statement
• Balance Sheet
• Cash Flow Report

Provide reports to management for decision-making.

3. Accounts Payable and Receivable

• Monitor and process payments to suppliers (Accounts Payable).
• Track and collect payments from customers (Accounts Receivable).
• Ensure all payments are recorded properly.

4. Payroll Processing

• Compute employee salaries, overtime, and deductions.
• Ensure government contributions (SSS, PhilHealth, Pag-IBIG) and taxes are properly deducted and remitted.

5. Tax Compliance

• Prepare and file tax returns (VAT, withholding tax, income tax).
• Ensure compliance with tax regulations of the Bureau of Internal Revenue.

6. Budget Monitoring

• Assist in preparing company budgets.
• Monitor expenses and ensure they stay within budget.

7. Bank Reconciliation

• Compare company records with bank statements.
• Identify and correct any discrepancies.

8. Internal Controls

• Maintain proper documentation of financial transactions.
• Help prevent fraud and financial errors.

9. Audit Support

• Prepare documents needed during internal or external audits.
• Coordinate with auditors when required.

10. Filing and Documentation

Maintain organized accounting files and records for future reference and compliance.

Goal of Accounting:

To ensure the companys finances are accurate, transparent, and compliant with government regulations.

If you want, I can also give you:

Simplified duties of an Accounting Assistant

Duties of an Accounting Supervisor or Manager

Duties specific for payroll or sales accounting (useful for retail companies like carpet/showroom businesses).

Admin works

Admin Works (Administrative Duties and Responsibilities)

1. Office Management

Maintain the cleanliness and organization of the office.

Ensure office supplies and equipment are available and working properly.

2. Document Preparation and Filing

Prepare letters, reports, and office documents.

Organize and file important documents for easy retrieval.

3. Communication

Answer phone calls, emails, and inquiries.

Coordinate communication between departments, employees, and clients.

4. Scheduling and Coordination

Arrange meetings, interviews, and appointments.

Prepare meeting rooms and necessary documents.

5. Records Management

Maintain employee records, contracts, and company files.

Update databases and company records when needed.

6. Support to Management

Assist managers or supervisors with administrative tasks.

Prepare reports and summaries when required.

7. Monitoring Office Supplies

Track inventory of office supplies.

Request or purchase supplies when stocks are low.

8. Handling Incoming and Outgoing Documents

Receive deliveries, letters, and packages.

Send documents to clients, branches, or other departments.

9. Basic HR Support

Assist in recruitment scheduling and employee onboarding.

Help maintain attendance or leave records.

10. General Administrative Support

Perform other office tasks assigned by management to support daily operations.

Purpose of Admin Work:

To ensure that the office runs smoothly, organized, and efficient for all departments.

If you want, I can also give you a more professional version of Admin Duties and Responsibilities for a job description.

admin/accounting

Here is a sample Duties and Responsibilities for an Admin/Accounting Staff (combined role):

Admin / Accounting Staff Duties and Responsibilities

1. Financial Record Keeping

Record daily financial transactions such as sales, expenses, and payments.

Maintain accurate and updated accounting records.

2. Accounts Payable and Receivable

Prepare and process payments to suppliers.

Monitor customer accounts and follow up on outstanding payments.

3. Payroll Assistance

Assist in the preparation of employee payroll.

Ensure proper deductions for SSS, PhilHealth, Pag-IBIG, and taxes.

4. Tax and Government Compliance

Assist in preparing documents for tax filing and compliance with the Bureau of Internal Revenue and other government agencies.

5. Bank Transactions and Reconciliation

Prepare bank deposits and assist in bank reconciliation.

Monitor company bank transactions.

6. Administrative Support

Prepare letters, reports, and other office documents.

Maintain and organize office files and records.

7. Office Coordination

Coordinate with different departments regarding documents, billing, and payments.

Assist in scheduling meetings and appointments.

8. Monitoring Office Supplies

Check and maintain inventory of office supplies.

Request purchases when supplies are low.

9. Document Processing

Handle incoming and outgoing documents such as invoices, receipts, and delivery reports.