SALES ADMINISTRATOR OFFICER, Taguig

Position

Summary: The

Sales Administration Officer is responsible for providing end-to-end

administrative, contractual, and compliance support to the Sales Operations

team. This role ensures that all sales contracts, client agreements, licensing

documentation, and internal compliance records are accurately prepared,

managed, and maintained in accordance with company policies and regulatory

standards. The ideal candidate is highly organized, detail-oriented, and

experienced in contract lifecycle management, regulatory adherence, and

administrative coordination within a fast-paced sales environment.

Key Responsibilities:

Manage

the full lifecycle of sales contracts and client agreements from drafting,

reviewing, and routing for approval, through to execution, renewal, and secure

archiving, ensuring accuracy, completeness, and strict adherence to company

standards and legal requirements.

Monitor

and track all contracts, certification requirements relevant to sales

operations; coordinate timely submissions, renewals, and revalidations with

regulatory bodies and internal compliance teams to ensure zero-lapse status.

Maintain

accurate and audit-ready records of all sales-related documentation, including

client contracts, compliance files, confidential correspondence, and regulatory

submissions; ensure all documentation adheres to data governance and records

management policies.

Serve

as the primary administrative liaison between the Sales, Legal, Finance, and

Compliance departments; coordinate cross-functional approvals, escalate

contractual issues, and ensure timely resolution of administrative concerns

with professionalism and discretion.

Prepare,

consolidate, and distribute sales administration reports, compliance

dashboards, and contract status trackers for senior leadership;

Identify

and flag contractual risks, compliance gaps, or documentation deficiencies to

the Sales Manager and Legal team; support the implementation of corrective

actions and process improvements to strengthen administrative controls and

reduce operational risk.

Support

onboarding of new clients and vendors by coordinating the collection, review,

and filing of all required documentation, including KYC records, signed

agreements, and compliance declarations, in line with internal policies.

Coordinate

and manage the Sales teams administrative calendar, meeting schedules, filing

of expense claims, reimbursement, and travel arrangements; provide

executive-level support to the Sales Manager and senior team members, handling

confidential information with the utmost discretion and professionalism.

Qualifications:

Minimum

5 years of experience in administration, contracts management, or compliance

coordination, demonstrated ability to manage high volumes of documentation

accurately and efficiently.

Proven

expertise in contract lifecycle management, including drafting, reviewing,

coordinating approvals, and maintaining compliance documentation with a strong

understanding of contractual obligations, terms, and risk areas in a commercial

sales context.

Strong

working knowledge of regulatory compliance processes; demonstrated experience

coordinating license applications, renewals, and revalidations with government

or regulatory authorities, ensuring zero-lapse compliance at all times.

Exceptional

organizational skills with the ability to manage confidential employee, client,

and commercial records with strict discretion; experienced in maintaining

structured filing systems that support audit readiness and governance

requirements.

Proficient

in CRM and administration platforms experience with Microsoft Office Suite, Excel,

 and reporting tools for tracking contract and

compliance status.

Strong

interpersonal and stakeholder coordination skills; proven ability to liaise

effectively across Legal, Finance, and Operations departments, manage

multi-party approvals, and communicate contract or compliance matters clearly

to both technical and non-technical stakeholders.

Bachelors

degree in Business Administration, Office Administration, or a related field,

or equivalent professional certification, is advantageous.

Experience

with Automation or similar CRM automation platforms; familiarity with HRIS

tools (BambooHR) and digital contract management systems is an advantage. Prior

exposure to compliance frameworks in aviation, finance, or government-regulated

sectors is highly regarded.