Purchasing Assistant, Taguig

The Purchasing Admin Assistant supports seamless procurement and administrative operations by ensuring the timely and cost-effective sourcing of quality food and beverage supplies, maintaining accurate and organized documentation, and fostering strong coordination with suppliers and internal stakeholders.

Procurement and Sourcing

• Assist in sourcing and purchasing food, beverages, and operational supplies
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO)
• Canvass and compare supplier quotations to ensure cost efficiency
• Coordinate with suppliers on pricing, availability, and delivery schedules
• Monitor order status to ensure timely delivery

Supplier and Inventory Coordination

• Maintain and update supplier database and accreditation documents
• Track consumption trends to prevent shortages or overstocking
• Ensure compliance with company procurement policies and procedures

Documentation and Reporting

• Maintain accurate and organized filing of procurement documents (PRs, POs, invoices, delivery receipts)
• Encode and update procurement data and monitoring files

Administrative Support

• Coordinate with the Finance team for billing and payment processing
• Provide general administrative and purchasing support as needed

Ad Hoc Tasks

• Perform other duties that may be assigned individually or as part of a team or committee

Qualifications

• Bachelors degree in Business Administration, Supply Chain Management, or any related field
• Minimum of 1 year of experience in purchasing (preferably F&B) and administrative support
• Knowledge of basic procurement processes, supplier coordination, and inventory monitoring
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Sheets, Docs)
• Strong organizational and documentation skills with high attention to detail
• Good communication and interpersonal skills for supplier and internal coordination
• Basic negotiation skills with the ability to compare costs and evaluate supplier quotations
• Ability to manage multiple tasks, prioritize workload, and meet deadlines
• High level of integrity and ability to handle confidential information