Accounts Payable Specialist, Taguig

Accounts payable (AP) professionals are responsible for managing a company's outgoing cash flow, ensuring vendor invoices are accurate, approved, and paid on time. Core duties include processing invoices, matching them with purchase orders, reconciling vendor statements, managing employee expense reimbursements, and maintaining accurate financial records. 

Core Functional Requirements

• Invoice Processing: Receiving, coding, verifying, and entering invoices into accounting systems.
• 3-Way Matching: Verifying invoices against purchase orders and receiving reports to ensure accuracy.
• Payment Execution: Managing payment runs, including checks, ACH, and wire transfers, to maximize early payment discounts.
• Vendor Management: Maintaining accurate vendor master files and resolving payment discrepancies.
• Compliance: Adhering to internal controls, tax compliance (e.g., 1099 reporting, VAT, GST), and fraud prevention.
• Reconciliation: Reconciling vendor statements to ensure all liabilities are recorded. 

Typical Qualifications & Skills

• Education: High school diploma required; Associates or Bachelors degree in Accounting/Finance preferred.
• Experience: 25+ years in AP, bookkeeping, or general accounting.
• Software Skills: Proficiency in MS Excel (pivot tables, vlookups) and ERP/accounting software (e.g., SAP, Oracle, NetSuite).
• Soft Skills: Strong attention to detail, time management, communication, and organizational skills. 

Key Performance Indicators (KPIs)

• Invoice Cycle Time: Time taken from receipt to payment approval.
• Cost per Invoice: Total AP department costs divided by volume of invoices.
• Error Rate: Frequency of duplicate payments or incorrect data entry.