Event Specialist, Manila

Primary Tasks

• Lead the conceptualization, planning, and execution of events, from pre-production to post-event evaluation.
• Create and manage event timelines, checklists, and budgets to ensure smooth and cost-efficient execution.
• Oversee venue selection, supplier coordination, and vendor negotiations, ensuring quality and adherence to timelines.
• Manage permits, logistics, security, and technical requirements for each event.
• Coordinate with internal teams (Production, Creative, Marketing, PR, Finance) to ensure all deliverables are aligned.
• Prepare event documentation and post-event reports, including evaluations and cost summaries.
• Act as the event lead on-site, ensuring that all teams and suppliers perform as scheduled.
• Supervise setup, rehearsals, run-of-show, and pack-down activities.
• Troubleshoot and make real-time decisions during events to address any unforeseen issues.
• Work in tandem with the Executive Producer to align production coverage and live multimedia needs.
• Coordinate with the Marketing and Accounts Teams for partner requirements, branding placements, and deliverables.
• Maintain clear communication with sponsors, suppliers, and stakeholders before, during, and after each event.

Secondary Tasks (During Lean Periods)

• Assist the marketing team in campaign coordination, partnership fulfillment, and client servicing.
• Support in crafting event proposals, sponsorship decks, and presentations for potential partners.
• Help manage marketing collaterals, promotional materials, and PR coordination.
• Conduct post-event partner evaluations and recommend ways to strengthen partnerships.