Admin Assistant, San Juan

The Admin Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves handling daily office tasks, coordinating schedules, maintaining records, and assisting management and staff with administrative needs.

Job Requirements:

• Bachelors degree or at least college level in Business Administration or related field
• Proven experience as an Administrative Assistant or similar role is an advantage
• Proficient in MS Office (Word, Excel, PowerPoint) and email platforms
• Good verbal and written communication skills
• Strong organizational and time-management abilities
• Ability to multitask and work with minimal supervision
• Detail-oriented, reliable, and professional demeanor

Job Responsibilities

• Perform general administrative duties such as filing, photocopying, scanning, and data entry
• Answer and direct phone calls, emails, and other inquiries professionally
• Maintain and organize office files, records, and documents (both physical and digital)
• Schedule meetings, appointments, and manage calendars
• Prepare reports, memos, letters, and other correspondence as required
• Assist in monitoring office supplies and coordinate replenishment
• Support HR and accounting departments with basic documentation and processing
• Receive and distribute office communications, packages, and documents
• Assist in coordinating office activities and company events
• Ensure office policies and procedures are followed