Administrative Specialist/Assistant, San Juan

Job Description (JD)

The Administrative Assistant provides clerical and organizational support to ensure smooth daily office operations. The role involves handling documentation, communication, scheduling, and general office coordination.

Key Responsibilities

• Answer and direct phone calls, emails, and visitors
• Maintain files, records, and office documents
• Prepare letters, reports, and basic presentations
• Schedule appointments and meetings
• Assist in data entry and record keeping
• Support staff with administrative tasks
• Manage office supplies and inventory
• Handle incoming and outgoing correspondence
• Ensure the office area is organized and efficient

Qualifications

• Bachelors degree in Business Administration, Management, Commerce, Arts, or a related field
• 13 years of experience in an administrative or office support role (preferred)
• Proficiency in MS Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Strong organizational and time-management abilities
• Attention to detail and ability to multitask
• Professional, reliable, and able to work independently