Building Admin Assistant, Paranaque

BUILDING ADMIN ASSISTANT

The Building Admin Assistant supports the day-to-day operations and administration of commercial or mixed-use properties. This role ensures smooth building operations by coordinating maintenance, assisting tenants, maintaining records, and supporting the Property/Building Manager.

Tenant and Occupant Support

• Respond promptly and professionally to tenant inquiries, requests, and concerns
• Assist with move-ins, move-outs, and tenant orientation
• Maintain positive tenant relations through effective communication and issue resolution

Building Operations and Maintenance

• Coordinate with maintenance and janitorial teams to ensure proper upkeep of the building
• Monitor facilities, equipment, and utilities; report issues or malfunctions
• Assist in scheduling routine and preventive maintenance

Administrative Tasks

• Maintain accurate records of tenants, operations, and maintenance activities
• Prepare reports, memos, and documentation as needed
• Assist in billing and collection of tenant dues, utilities, and other fees

Compliance and Safety

• Ensure adherence to safety regulations and building compliance standards
• Assist in organizing emergency drills and safety inspections
• Report hazards or violations to the Property Manager

Supplier and Vendor Coordination

• Coordinate with suppliers and service providers (cleaning, repairs, security, etc.)
• Monitor service delivery and assist in contract compliance

Event Coordination (if applicable)

• Assist in organizing tenant events and building activities
• Support marketing initiatives such as open house events

Education

• Bachelors Degree in Industrial Engineering or related field

Experience

• 13 years of experience in property management, building administration, or similar role
• Background in tenant relations and maintenance coordination is an advantage

Technical Skills

• Proficient in Microsoft Office (Word, Excel, Outlook)
• Knowledge of property management systems and building operations is a plus

Soft Skills

• Strong communication and interpersonal skills
• Highly organized with good multitasking ability
• Detail-oriented with strong problem-solving skills

Other Requirements

• Willing to work flexible hours, including weekends or holidays if needed
• Professional and able to handle tenant concerns tactfully