Documentation Staff, Las Pinas

Key Responsibilities

• Document Management: Collect, organize, and maintain electronic and hard copy HR documents, including employment contracts, policies, training materials, and employee records. 
• Database & Register Maintenance: Update and maintain document registers and databases to track documents and their status. 
• Version Control: Control document versions and revisions to ensure that the latest versions are always in use. 
• Distribution: Ensure timely and accurate distribution of documents to relevant HR personnel and departments. 
• Filing & Archiving: Sort, file, and store HR files and records, ensuring they are easily retrievable. 
• Administrative Support: Provide general administrative support to the HR department, including scheduling meetings and managing HR event logistics. 
• Confidentiality: Handle sensitive employee information with the utmost professionalism and discretion. 
• Compliance: Maintain HR paperwork to ensure compliance with relevant legislation and internal policies. 
• Retirement: Implement and maintain document retention policies to manage the lifecycle of HR documents. 

Essential Skills and Qualifications

• Organizational Skills: Highly organized with the ability to prioritize workload and manage multiple tasks simultaneously. 
• Attention to Detail: A meticulous eye for detail is crucial for ensuring the accuracy and completeness of HR documents. 
• Communication Skills: Excellent oral and written communication skills are necessary for interacting with employees and managing documentation. 
• IT Proficiency: Proficiency in MS Office (Word, Excel, Outlook) and experience with Electronic Document Management Systems (EDMS) is often required. 
• Confidentiality & Professionalism: The ability to handle confidential information professionally and respect privacy. 
• Teamwork: A strong ability to work effectively as part of a team. 

• At least 4 yrs college graduate
• With complete requirements
• With experience in data controller
• Start asap