Administrative Specialist/Assistant, Paranaque

JOB POSITION: OFFICE SECRETARY

Overview:

Office Secretary plays a crucial role in ensuring the smooth operation of an organizations administrative tasks. This position is often the backbone of the office environment, providing vital support to various departments and management. The impact of this role is significant, as it helps streamline processes, enhances communication, and contributes to overall organizational efficiency. The typical environment is fast-paced and requires adaptability, as the specialist interacts with different teams, manages diverse tasks, and addresses unexpected challenges.

• Responsible to carry out administrative duties such as but not limited to research, presentation, reports and other related duties.
• Assist various departments activities and functions.
• Maintains and develop computer and manual filing systems.
• Maintains department supplies and inventories.
• Sorting and responding to emails and document requests.
• Communicate and follow up various clients.
• Taking dictation and writing them up subsequently.
• Handle sensitive information appropriately and use good judgment in problem-solving.
• Prioritize and manage multiple projects simultaneously and follow through to completion.
• Organize events, schedule appointments, and send reminders.
• Monitoring, compiling, and preparing files and reports. 
• Ensure facilities and operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
•  Performs other related duties as assigned from time to time.