Secretary, Quezon City

Administrative Support:

• Answer Phones: Handle incoming calls, take messages, and direct calls to appropriate staff members.
• Schedule Appointments: Manage calendars, schedule meetings, and coordinate appointments for office executives or staff.
• File Management: Maintain physical and digital filing systems, ensuring that files are properly organized, updated, and easily accessible.
• Document Preparation: Draft, proofread, and prepare correspondence, memos, reports, and other documents as required.
• Office Supplies Management: Monitor inventory of office supplies, place orders when necessary, and ensure the office is fully stocked with materials.

Communication and Correspondence:

• Email Management: Manage, prioritize, and respond to emails as directed. Forward important information to the relevant team members.
• Client Communication: Handle inquiries from clients, customers, or visitors in a professional manner, providing information or redirecting them to the appropriate person.
• Mail Handling: Sort and distribute incoming mail and packages. Prepare outgoing mail for dispatch, including courier services.

Meeting and Event Coordination:

• Meeting Scheduling: Organize and schedule internal meetings, including booking meeting rooms, preparing agendas, and ensuring necessary materials are available.
• Event Planning: Assist with organizing office events, conferences, training sessions, or team-building activities.
• Take Minutes: Attend meetings when needed and take accurate meeting minutes, distributing them to relevant attendees afterward.