Administrative Assistant, San Juan

The Administrative Assistant provides essential administrative support to ensure the smooth operation of the department. This role involves managing schedules, handling communications, organizing files, and performing various clerical tasks.

• Office Support:
• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and ensure they are directed to the appropriate department or individual.
• Maintain and update office filing systems (both physical and electronic).
• Handle mail and deliveries, ensuring timely distribution and response.
• Document Management:
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Organize and maintain office supplies and inventory.
• Create and maintain spreadsheets, databases, and reports.
• Communication:
• Assist with internal and external communication, including email correspondence, phone calls, and memos.
• Project Coordination:
• Assist with special projects as needed, including student dismissal monitoring, ushering in school activities etc.