Administrative Specialist/Assistant, Mandaluyong

The Administrative Officer is responsible for providing administrative, bookkeeping, and compliance support to ensure smooth day-to-day business operations. The role includes maintaining records, assisting with financial documentation, processing basic legal and government-related requirements, and coordinating with internal teams and external agencies when necessary.

Key ResponsibilitiesAdministrative Support

• Perform general administrative and clerical duties.
• Maintain organized filing systems for company records and documents.
• Prepare reports, correspondence, and internal documentation.
• Coordinate meetings, schedules, and office-related activities.
• Handle office supplies, vendor coordination, and operational support tasks.

Bookkeeping & Financial Records

• Assist in maintaining accurate bookkeeping records.
• Record expenses, payments, invoices, and petty cash transactions.
• Prepare basic financial reports and documentation.
• Coordinate with accountants or external auditors when needed.
• Ensure proper filing and safekeeping of financial records.

Legal & Documentation Support

• Assist in the preparation and processing of basic legal documents and contracts.
• Maintain corporate records, permits, licenses, and business registrations.
• Coordinate notarization, document submission, and related administrative processes.
• Monitor document expiration dates and renewal schedules.

Government Compliance Support

• Assist with government compliance requirements and filings.
• Coordinate submissions and processing with agencies such as:
• BIR
• SEC
• DTI
• SSS
• PhilHealth
• Pag-IBIG
• LGU offices
• Help ensure timely renewal of permits, registrations, and statutory requirements.

QualificationsEducation

• Bachelors Degree in Business Administration, Accountancy, Office Administration, Legal Management, or related field preferred.

Experience

• Experience in administrative work, bookkeeping, or office operations is an advantage.
• Familiarity with government compliance processes and documentation preferred.

Required Skills

• Basic bookkeeping and recordkeeping skills
• Knowledge of office administration procedures
• Familiarity with government transactions and compliance processing
• Basic understanding of legal and corporate documents
• Strong organizational and multitasking skills
• Attention to detail and confidentiality
• Good written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace