Executive Assistant (Hybrid), Mandaluyong

Executive Virtual Assistant Global Stakeholders

Hybrid (Full onsite for the first 1 -2 months)

Shift depends on the supported region

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Role Overview

Provides high-level administrative and strategic support to senior leaders and global stakeholders across regions. Manages complex schedules, communications, and coordination across time zones while ensuring confidentiality and operational efficiency.

Key Responsibilities

• Manage executive calendars, meetings, and international schedules across multiple time zones.
• Coordinate communications between executives and internal/external global stakeholders.
• Prepare presentations, reports, and correspondence for leadership meetings.
• Arrange travel, logistics, and virtual/in-person meetings.
• Track action items, projects, and deliverables to ensure timely completion.
• Handle sensitive and confidential information with professionalism and discretion.
• Support process improvements to enhance executive and stakeholder efficiency.

Qualifications

• Bachelors degree or equivalent experience.
• Minimum 3 years of proven experience as an Executive Assistant supporting senior leaders / global teams.
• Strong communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced, international environment.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in MS Office / Google Workspace and virtual collaboration tools.
• Experience working with global stakeholders across different cultures and time zones is an advantage.