Project Coordinator, Quezon City

Job description:

• Job Order entry in ERP
• Maintenance and monitoring of PMG list of Job Orders
• Monitoring of Cash Advance status and checking of liquidations (materials only)
• Requesting and consolidation of materials, tools, and consumables requirements
• Processing of additional purchase requests from different project sites
• Monitoring of material statusand deliveries across all sites
• Preparation of weekly cost-to-complete report for all Job Orders
• Coordination and booking of personnel travel arrangements (Grab, flight bookings, and return-to-office transfers)
• Processing of logistics booking requests for personnel
• Preparation and monitoring of Cash Advance, materials, and consumables utilization
• Coordination of Purchase Requests (PR) from site to Engineering/Proposition Department
• Budget monitoring (materials vs. actual purchases), to be handled in coordination with the Project Supervisor when applicable
• Processing of transportation-related reimbursements (e.g., bus fares) through liquidation procedures
• Project documentation per Job Order (Project Coordinator Manning)
• Preparation, encoding(manual/system), and compilation of Purchase Requests and supporting documents
• Coordination with Warehouse for stock availability and allocation
• Follow-up coordination with Procurement to ensure timely ordering and delivery of materials

Qualifications:

• Bachelors Degree in Industrial Engineering, Materials Engineering, or a related field
• At least one (1) year of relevant work experience in project coordination, logistics, or materials management
• Experience in ERP systems and documentation processes is an advantage
• Strong organizational and coordination skills
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint)
• Good communication skills and attention to detail
• Ability to handle multiple tasks and work under minimal supervision