Treasury Assistant, Quezon City

Objective of Position:

The Treasury Assistant is responsible for assisting in the day-to-day treasury operations of the Company, including cash handling, fund monitoring, banking transactions, disbursement support, treasury documentation, and financial coordination. The position helps ensure proper cash management, timely processing of treasury-related transactions, and accurate maintenance of financial and treasury records in support of business and operational requirements.

Duties and Responsibilities:

• Assist in the daily treasury operations of the Company, including but not limited to cash management, fund monitoring, and treasury-related transactions.
• Monitor and record daily cash movements, collections, disbursements, and fund balances.
• Assist in maintaining sufficient cash availability and monitoring company liquidity requirements.
• Prepare and update treasury monitoring reports, cash position reports, and related records as required.
• Assist in safekeeping and monitoring company funds, checks, and treasury documents.

Banking and Financial Transactions:

• Process and coordinate banking transactions including but not limited to deposits, withdrawals, fund transfers, check processing, and online banking transactions.
• Coordinate with banks and financial institutions regarding treasury-related concerns and transactions.
• Prepare, monitor, and maintain records of issued and received checks and related supporting documents.
• Assist in bank reconciliation and validation of banking transactions and records.
• Ensure timely and accurate filing and documentation of banking and treasury transactions.

Disbursement and Payment Processing:

• Assist in processing company disbursements and payment-related transactions including but not limited to supplier payments, operational expenses, reimbursements, and approved financial obligations.
• Review supporting documents for completeness and proper approval prior to payment processing.
• Coordinate with Accounting, Purchasing, Operations, and other departments regarding payment schedules and treasury requirements.
• Monitor due dates and payment schedules to support timely settlement of company obligations.

Documentation and Records Management:

• Maintain organized treasury files, financial records, payment documents, bank documents, and supporting records.
• Prepare and update treasury logs, monitoring files, and transaction records to ensure accuracy and completeness.
• Ensure confidentiality and proper handling of treasury and financial information and records.

Compliance and Internal Control:

• Assist in ensuring compliance with company policies, treasury procedures, and internal control requirements.
• Support audit requirements by preparing and providing treasury-related documents and reports as necessary.
• Report any discrepancies, irregularities, or treasury-related concerns to immediate superiors for proper action.

Coordination and Administrative Support:

• Coordinate with internal departments and external parties regarding treasury concerns and financial transaction requirements.
• Provide administrative and clerical support related to treasury operations, including but not limited to document preparation, filing, monitoring, and coordination work.
• Assist in process improvement initiatives intended to strengthen treasury efficiency and financial controls.