Accounts Payable Staff, Quezon City

A. Monitoring

• Daily monitoring, checking, updating entries and posting (ledger) of Receiving Report (RR), Service Report (SR) and Pick-up Slips (PUS) entered on PMS.
• Monitor changes in the Purchase Order (PO) like extension, cancellation, prices and quantity.
• Monitor and check all Pick-up Slips released to satellite, suppliers and contractors based on the following criteria: loan only, for charge, no charge, for repair, for transfer, etc.
• Receive all counter receipts from suppliers & contractors.
• Receive all documents to support the payment process.

• B. Checking / Processing
• Check and identify cost of Purchase Return Slip (PRS) for material and accessories and will issue Debit Memo (DM) to be deducted from suppliers account.
• Process request for payment (purchases, contractors and payables) and forward to AP supervisor for double checking.
• Check all supporting documents, prices, terms and deductions in processing payments.
• Issue and encode Debit and Credit Memo for accounts payable.
• Check Service Report (SR) of contractors and issue Debit and Memo for adjustments.
• Encode items, suppliers code, price quotation, etc. in the system.

C. Reports

• Purchases and Expense Summary
• Aging Report
• Credit and Debit Memo Report

D. Ensure compliance to all work procedures, standards and standard operating procedures. Perform work meeting customers requirements and applicable regulatory requirements and supporting achievement of quality objective of his unit, consistent with the quality policy.