Admin Assistant, Quezon City

We are looking for a reliable, organized, and professional Admin Assistant who can help support our day-to-day business operations for our Nail Spa located in Quezon City, (near Ateneo / Katipunan).

This is a full-time hybrid role, ideal for someone who is proactive, trustworthy, and comfortable handling a mix of office/admin tasks, bookkeeping support, online appointment setting, and occasional field work.

The role may also involve spontaneous errands when needed, such as buying items, picking up supplies, submitting documents, or coordinating with suppliers and government offices.

The candidate should also be willing to go to the spa periodically when needed for front desk support, booking coordination, errands, or on-site assistance.

You may also serve as a receptionist or front desk support when needed, so we are looking for someone with good communication skills and a pleasant, professional attitude.

• Assist with day-to-day administrative tasks, coordination, documentation, and file organization.
• Provide basic bookkeeping support such as organizing receipts, tracking expenses, recording payments, and preparing simple reports.
• Manage client inquiries and appointment setting through Instagram, Facebook Messenger, and other communication channels.
• Coordinate and schedule appointments for nail technicians, ensuring bookings are properly organized and communicated.
• Act as our liaison for errands, supplier coordination, government office visits, document submissions, occasional purchases, and periodic on-site spa support.

• Preferably located in Quezon City or Rizal, and willing to travel to the spa periodically when needed.
• Comfortable with a full-time hybrid work setup, occasional field work, and spontaneous errands.
• Organized, detail-oriented, trustworthy, professional, and able to handle confidential documents, financial records, business accounts, and social media messaging channels.
• Previous experience as an admin assistant, liaison officer, receptionist, appointment setter, bookkeeper, or similar role is preferred.
• Bookkeeping experience and experience handling online inquiries or appointment setting are strong advantages.

• Flexibility: Hybrid work setup with a mix of remote, office, and field-related tasks.
• Supportive Environment: Work with a professional and respectful team.
• Growth: Be part of a growing business where your work directly helps operations run smoothly.
• Practical Experience: Gain exposure to admin, operations, customer support, bookkeeping, appointment setting, purchasing, and business coordination.

You are someone who is responsible, resourceful, and dependable. You do not need to be overly experienced, but you should be willing to learn, take initiative, and help make sure tasks are properly followed through from start to finish.

This role is best suited for someone who is comfortable with both structured admin work and occasional ad hoc tasks that may come up during daily operations.

Since the role may involve access to our Instagram, Messenger, and appointment channels, we are looking for someone trustworthy, careful, and professional in handling client communications.