Accounts Receivable Specialist, Quezon City

Role Overview:

The Accounts Receivable Assistant (AR Assistant) assists the Accounting Supervisor in monitoring and collecting accounts receivables of the company. He/she coordinates with the internal departments/units/clients and reconciles any discrepancies in the receivables.

AR Assistant reviews account information, corrects discrepancies, ensures that accounts are properly billed and that payments are timely collected. He/she prepares reports and collection analysis and assists management with its monthly and yearly strategies.

• Checks the accuracy and completeness of documents for Delivery items, such as; Stock Withdrawal Slips, Delivery Receipts, Sales Invoices, and Collection Receipts (Payments vs. System).
• Checks and Validates documents of Shipped Items.
• Responsible for Collection of Payments and Certificate Withholding Tax (if any) and Issuances of Receipts and investigate any variances in payments versus collectibles
• Ensures checks/PDCs received are in order namely; payee name, amount, date, signatures
• Encodes payments received from customers in the system and submits to the Accounting Supervisor for checking and safekeeping of checks and PDC.
• Ensures all confirmed/received documents are posted in the subsidiary ledger envelope (if manually done) and the same is posted in the system.
• Prepares Statement of Account (SOA) regularly based on the clients credit term, monthly SOA for uncollectible accounts, sends it to the client for confirmation and makes follow-up after the prescribed period.
• Maintains Schedule of Certificate of Withholding Taxes 2307 & 2306 from Clients and ensures hardcopies are collected during monthly and quarterly payments.
• Submits and monitors long outstanding and hard-to-collect accounts, prepares SOAs, and demand letters (1st and 2nd) after which endorses to legal for next action
• Ensures that all accounts receivables are being collected and will not age more than 120 days after their approved credit terms.
• Analyze client payment behaviors, review existing credit terms to clients, sales returns
• Analyze uncollectible accounts for possible write-off
• Make recommendations for improving the collectible process and its internal controls
• Accommodates Internal Clients and caters to all queries about AR/SALES.
• Ensure correctness of dispatching items prepared by the warehouseman.
• Promptly call all clients that had overdue their account.
• Prepare Weekly Sales Report for Marketing.
• PMR Commission/ FER/ Meal Summary to be included in Payroll
• Monitor and Update Guaranteed accounts from the client with accounts receivable.
• Provides recommendations for system improvement, and process procedures.
• Compliance and Procedures, guidelines, and policies and perform another task that may be assigned from time to time.

Prepare and Submit the following reports:

• Monthly Sales Report
• Commission Report - Computation of Sales Commission
• Accounts Receivable Aging
• Monthly Summary of Sales Invoice
• Monthly Summary of Collection Receipt

Qualifications:

Bachelors Degree in Financial Management or Accounting (required)

12 years of experience in accounts receivable, collections, or similar roles

Basic knowledge of journal entries

Organized, detail-oriented, and proactive

Can handle confidential information properly

Strong problem-solving and analytical skills

Can work independently and meet goals

Willing to do fieldwork if needed

Skills:

Good management and organizational skills.

Clear communicator (spoken and written)

Works well with others

Knows how to use Microsoft Office or similar tools

Thinks critically and can research when needed

Reporting To : Finance and Accounting Manager

Job Type: Full-time

Benefits:

• Employee discount
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Work Location: In person