Building Admin Officer, Quezon City

Building Maintenance & Operations:

• Coordinate with building maintenance staff and external contractors for repairs and upkeep.
• Oversee building systems (HVAC, elevators, lighting, etc.) and ensure they are functioning properly.
• Monitor the condition of common areas and schedule regular inspections.

Facility Management:

• Manage the allocation of spaces, including offices, meeting rooms, and event spaces.
• Ensure that all office equipment and furniture are well-maintained.
• Coordinate regular cleaning and sanitation services for the building.

Vendor and Contractor Liaison:

• Maintain relationships with vendors and service providers (e.g., cleaning, landscaping, security).
• Oversee vendor contracts, ensuring compliance with terms and timely service delivery.

Health & Safety Compliance:

• Ensure building meets health, safety, and environmental standards.
• Organize and monitor fire drills, first aid training, and other compliance-related activities.

Budget & Cost Control:

• Assist in preparing and managing building-related budgets, tracking expenses.
• Ensure cost-effective and efficient operations related to building maintenance.

Tenant and Staff Communication:

• Act as the primary point of contact for building tenants or residents, responding to inquiries and resolving issues.
• Distribute memos, notices, and updates regarding building activities, repairs, or safety concerns.

Event Coordination:

• Assist with organizing and coordinating internal or tenant events, meetings, and conferences.
• Ensure all logistical aspects are managed, including room bookings, catering, and equipment setup.

Documentation & Reporting:

• Maintain accurate records of maintenance requests, repairs, building inspections, and safety checks.
• Prepare regular reports for senior management on building operations, incidents, and ongoing projects.

Education:

• Bachelor's degree in Facilities Management, Business Administration, or a related field (preferred).