Purchasing Specialist, Quezon City

A.  JOB OBJECTIVES

1. To conduct supplier pre-qualification focusing on their capability to comply with the requirement of Food Safety Standards including food defense and food fraud and once qualified, manages their performance.
2. To solicit quotations for required materials and services; evaluates bids, make purchase recommendations and to prepare purchase orders.
3. To monitor and schedule deliveries of materials
4. To provide necessary documentary requirements for smooth and efficient payment processing for both local and foreign suppliers.
5.  To evaluate/ assess and recommend links for the interface of data material master, sourcing links, etc.
6.  To manage data, including but not limited to, cleansing, maintenance and updating of information in the database.

B.  DUTIES AND RESPONSIBILITIES

1. Establish source, price and availability of required material and services.
2. Evaluates received offers, prepares price comparison/analysis/ benchmarks
3. Negotiates prices, terms of payment and delivery, and makes recommendations for decision by the superior.
4. Reviews/evaluates qualifications of supplier applicants; inspects supplier facilities and endorses recommendations and findings.
5. Prepares/issues purchase orders for approval endorsements.
6. Maintains an updated file of catalogues, price lists, technical data, sample, etc. of materials/services procured.
7. Promotes healthy competition between/among suppliers.
8. Maintains an updated record of suppliers performance.
9. Seeks and develops cost effective alternative sourcing and material substitutes for R & D evaluation.
10. Control inventory levels and forward cover for materials/services procured. Immediately reports deviations to superiors who will assist in the recommending the appropriate actions to maintain cover according to policy.
11. Monitors acceptance/rejections of deliveries made. Communicates any deviation noted on deliveries made by supplier and effect immediate corrective and preventive action.
12. Prepares periodic reports and correspondence.
13. Maintains records of procurement activities.
14. Keeps superiors immediately informed of all problems and food safety related issues.
15. Represents the company meetings and actively participates to ensure that the needs of the business are met 
16. Ensures that data standards are met and implemented in confectionary purchasing.
17. Perform such other related functions and duties as may be assigned and called for, as the exigencies of the service may require.