Administrative Staff, Quezon City

Provides day-to-day administrative and clerical support to ensure smooth operations of the construction office and project sites. Assists in documentation, coordination, and communication between departments, suppliers, and project teams.

• Handle general office tasks such as filing, data entry, and document management
• Prepare, organize, and maintain project documents (contracts, permits, plans, reports)
• Coordinate with engineers, project managers, suppliers, and clients
• Monitor and track project-related paperwork and deadlines
• Assist in procurement processes (requesting quotations, tracking orders, and deliveries)
• Manage office supplies and inventory
• Schedule meetings, site visits, and appointments
• Prepare reports, memos, and correspondence
• Maintain employee records and assist with HR-related documentation
• Ensure compliance with company policies and regulatory requirements

• Bachelors degree in Business Administration, Office Management, or related field
• Previous experience in an administrative role (construction industry experience is a plus)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Attention to detail and ability to meet deadlines

• Familiarity with construction documents and terminology
• Basic knowledge of procurement and inventory systems
• Experience with project management tools or software

• Office-based with occasional site visits
• May require coordination with field staff and contractors