Payroll Officer, Quezon City

The Payroll Officer, part of the Finance team, must have a thorough understanding of Philippine payroll regulations and experience in processing payroll for both employees and consultants. This role includes managing all aspects of the payroll process, such as calculating wages, processing taxes, and ensuring that salaries and payments are disbursed accurately and on time.

MAJOR RESPONSIBILITIES

Payroll Processing

• Process monthly payroll for employees and consultants, including salary calculations, overtime, bonuses, allowances, deductions, and final pay.
• Ensure accurate and timely payment of salaries through various methods (bank transfers, etc.).
• Maintain accurate payroll records and documentation.
• Reconcile payroll data with timesheets and attendance records.

Consultant Payments

• Process consultant fees based on agree-upon contracts and invoices.
• Track consultant payments and ensure proper documentation.

Reimbursements and Advances

• Process employee and consultant reimbursements for business-related expenses.
• Manage cash advances and ensure timely liquidation.

Loans and Allowances

• Administer employee loans and track repayments.
• Process allowance liquidations and ensure compliance with company policies.

Government Mandated Benefits

• Manage and process government-mandated benefits, including SSS, PhilHealth, Pag-IBIG, and taxes.
• Ensure timely and accurate remittance of contributions.

Other Compensation and Benefits

• Administer and process other compensation and benefits transactions, such as leave encashment, retirement plans, and healthcare benefits.

HRIS System

• Utilize the companys HRIS System for payroll-related data entry, processing, and reporting.
• Generate and distribute payslips through the system
• Ensure data integrity within the HRIS system.

Compliance and Reporting

• Maintain the highest level of confidentiality regarding all employee and payroll information.
• Stay up-to-date on all relevant payroll legislation and ensure compliance with statutory requirements.
• Generate and submit accurate payroll reports to government agencies and internal stakeholders.
• Maintain accurate payroll records and documentation.
• Prepare and file the necessary tax certificates (e.g., BIR Form 2316).
• Maintain accurate employee tax certificates and other payroll-related documentation.

Other

• Respond to employee inquiries regarding payroll matters.
• Assist with internal and external audits related to payroll.
• Contribute to the continuous improvement of payroll purposes.
• Other duties as assigned.

QUALIFICATION AND COMPETENCY REQUIREMENTS

MINIMUM EDUCATION and EXPERIENCE

• Preferably with a bachelors degree in accounting, Finance, or a related field.
• Proven experience (minimum 4-5 years) as a Payroll Specialist, Preferably Philippine setting.
• Experience with processing payroll for both employees and consultants.

KNOWLEDGE

• Strong understanding of Philippine payroll laws and regulations.

SKILLS

• Proficiency in using HRIS Systems for payroll processing.
• Proficiency in using QuickBooks for journal entries.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills,
• Ability to maintain confidentiality and handle sensitive information.
• Proficient in Microsoft Office Suite, especially Excel.

ATTRIBUTES

• High level of reliability and punctuality
• Strong attention to detail
• Excellent communication and interpersonal skills
• Professional demeanor and appearance
• Ability to handle stressful driving conditions calmly and safely
• Strong attention to detail
• High level of reliability and punctuality
• Ability to work independently and as part of a team
• Good communication and interpersonal skills
• Professional attitude and appearance
• Initiative and problem-solving abilities