Building Maintenance Coordinator, Quezon City

Job Summary:

The Building Coordinator is responsible for the day-to-day coordination, maintenance, and operational support of building facilities. This role ensures the building is safe, functional, and well-maintained by coordinating vendors, supporting occupants, and assisting with compliance, maintenance, and administrative tasks.

Facility Operations

• Coordinate daily building operations and maintenance activities
• Monitor building systems (HVAC, electrical, plumbing, fire safety, elevators, etc.)
• Report, track, and follow up on maintenance issues and repairs

Vendor & Contractor Coordination

• Liaise with external vendors, contractors, and service providers
• Schedule maintenance, inspections, and repairs
• Verify work completion and ensure quality standards are met

Health, Safety & Compliance

• Ensure compliance with safety regulations, building codes, and company policies
• Support fire drills, emergency preparedness, and safety inspections
• Maintain records for permits, inspections, and compliance documentation

Occupant Support

• Serve as the point of contact for tenants/employees regarding building-related issues
• Respond to service requests and resolve concerns in a timely manner
• Communicate building notices, outages, or maintenance schedules

Administrative Duties:

• Maintain logs for maintenance, work orders, and vendor invoices
• Assist with budget tracking and expense reporting
• Support inventory management for building supplies and equipment

Education & Experience

• Diploma or bachelors degree in Facilities Management, Engineering, Business Administration, or a related field (preferred)
• 13 years of experience in facilities, building operations, or property management

Technical Skills

• Basic knowledge of building systems and maintenance practices
• Familiarity with safety standards and facility regulations
• Proficiency in MS Office or facility management software

Soft Skills

• Strong organizational and coordination skills
• Good communication and customer service abilities
• Problem-solving mindset and attention to detail
• Ability to handle multiple tasks and prioritize effectively

Working Conditions

• On-site role with occasional after-hours or weekend support
• May involve walking, standing, and light physical activity

Reporting To:

• President/Chairman of the Company