Assets & Property Staff (Can Start ASAP), Quezon City

PURPOSE: is responsible for supporting the efficient acquisition, maintenance, tracking, and disposal of the companys physical assets, including equipment, furniture, and fixtures. This position plays a key role in managing the lifecycle of assets, improving operational efficiency, and ensuring that company properties and assets remain well-maintained, compliant, and cost-effective

KEY ACCOUNTABILITIES:

1. Assist in overseeing the acquisition and disposal of physical assets, including furniture, equipment, and fixtures.

2. Asset coordination and monitoring

3. Endorsement of real-time asset movement updates in the Asset GC.

4. Perform asset tagging for all company equipment and assign unique identification codes in preparation for asset monitoring.

5. Conduct of actual counting and month-end asset inventory monitoring for all stores (including Sostanza)

6. Collation of complete asset details and photo documentation for stores scheduled for closure

7. Store closure asset inventory report (asset transfer, keeping, and disposal)

8. Updating and maintenance of the master list and photo reference of all assets (including newly added items)

9. Walkthrough of the asset master file for store opening

10. Collating, filing, and preparing the necessary documents for processing with the LTO for all CIBO vehicles

11. Coordinate with Purchasing to track parts and equipment orders, delivery statuses, and repairs handled by suppliers.

12. Monitor the lifecycle of company assets and track repair frequency to determine if an asset is providing value or becoming financially burdensome.

13. Prepare and update reports on asset condition and lifecycle status.

14. Prepare and submit monthly inventory reports, including updates on asset status, breakages, and any disposal activities.

15. Coordinate with department heads to ensure asset movements are accurately tracked and reported.

16. Contribute to the improvement of operational efficiency by suggesting cost-control measures and streamlining asset management processes.

17. Support the improvement of supply chain processes, including assisting in the development and updates to asset procurement templates.

18. Provide input and assist in the preparation of presentations, reports, and recommendations for senior management.

19. Month-end reports

20. Perform other given tasks from time to time.

MINIMUM QUALIFICATIONS:

EDUCATION: Bachelors degree in SCM, Business Administration, Finance, or related field

advanced degree or industry certifications (e.g., CPM, RPA) preferred.

EXPERIENCE: Minimum of 1-2 years of experience in asset management, property management, or

a related field.

SKILLS: Detail oriented

Strong financial acumen and proficiency in property financial analysis, budgeting,

and forecasting.

Excellent interpersonal and communication skills, with the ability to interact effectively

Familiarity with asset tracking systems (e.g., Asset GC, asset tagging tools) is an advantage.

Familiarity with Preventive Maintenance Systems (PMS).

Comprehensive knowledge of property management software, lease agreements, and legal. Strategic thinker with the ability to develop and implement asset management strategies .

Strategic mindset with a proactive approach to problem-solving and decision-making.

SUPERVISION: Standard; attention to detail required.