Accounts Payable Associate, Quezon City

Qualifications:

• Education: Bachelors degree in Accounting
• Experience: 1 year of accounts payable experience, preferably with exposure to both domestic and international transactions.
• Technical Skills: Strong proficiency in Microsoft Excel and other relevant software; familiarity with NetSuite or other ERP systems is a plus.
• Attributes: Highly organized, detail-oriented, adaptable, and skilled at managing multiple tasks in a high-volume environment.

Key Responsibilities:

1. Invoice Processing:

o Receive, verify, and record invoices for both local and international purchases, ensuring alignment with purchase orders and delivery records.

o Track and update invoice statuses, maintaining a reliable manual record keeping system to support accuracy and timely processing.

2. Payment Management:

o Prepare and process payments to vendors, including checks, wire transfers, and electronic payments, adhering to due dates and ensuring accurate logging of transactions.

o Collaborate with the finance team to establish and maintain a reliable payment schedule for both domestic and international vendors.

3. Reconciliation and Reporting:

o Perform reconciliations of vendor accounts and AP ledgers, identifying and resolving discrepancies as scheduled.

o Compile regular reports on accounts payable activity to support month-end close, financial audits, and internal reviews.

4. Compliance and Documentation:

o Maintain organized, detailed records for all AP transactions, ensuring compliance with company policies and regulatory requirements.

o Manage tax-related aspects of accounts payable, including VAT, withholding taxes, and any additional filings related to imports.

5. Vendor Relations and Issue Resolution:

o Act as a liaison with suppliers, handling inquiries and resolving discrepancies in a timely manner.

o Establish strong relationships with vendors, promoting a responsive and efficient payment process.

6. Process Improvement and ERP Transition Support:

o Collaborate with procurement and operations teams to streamline AP processes, preparing for a future transition to the NetSuite ERP.

o Assist with the documentation of current processes, providing insights to support a smooth ERP migration.