Procurement Officer, Quezon City

A. Procurement Operations

1. Purchasing Process: Review and process Purchase Requests (PRs), issue Purchase Orders (POs), monitor deliveries, and coordinate with Finance for timely payments. Maintain accurate procurement records and documentation.

2. Supplier Management: Source, evaluate, and onboard vendors. Maintain strong supplier relationships and monitor performance against defined KPIs.

3. Contract & Compliance: Assist in contract preparation and monitoring; ensure supplier compliance with JCVA policies, ethical standards, and legal requirements.

4. Inventory Support: Track and forecast supply needs in collaboration with requesting units. Ensure optimal stock levels for office and project supplies.

5. Cost Efficiency: Support price benchmarking, identify cost-saving opportunities, and recommend alternatives to achieve savings targets.

6. Sustainable Procurement: Incorporate responsible sourcing practices in line with JCVAs Sustainability Policy.

B. Process & Systems

7. ERP Alignment: Execute procurement transactions in the ERP system. Ensure accuracy and completeness of procurement data.

8. Policy Compliance: Follow procurement policies and recommend improvements for efficiency and alignment with governance frameworks.

9. Data Analysis & Reporting: Track procurement metrics (processing time, vendor delivery performance, cost savings) and prepare reports for management.

C. Safety, Quality, & Environment

10. Workplace Standards: Ensure overall compliance with workplace safety, health, quality, and environmental policies and procedures across supervised functions.

D. Reporting, Data Analysis, & Compliance

18. Data Analysis & Reporting:

a. Analyze Admin & Procurement metrics (e.g., spending patterns, vendor performance, inventory levels, task completion times) for trends and insights.

b. Generate regular operational reports for the Head of People Support & Culture and support compliance reporting as needed.

c. Achieve yearly KPIs set for the Admin & Procurement unit.

19. Compliance Reporting:

a. Prepare and deliver reports required by the Head of People Support & Culture. Support the provision of data for any government agency reports related to unit functions.

b. Ensure self and unit comply strictly with company confidentiality policies.

A. Safety, Quality, & Environment

18. Safety Compliance:

a. Ensure the Admin unit's operations and the office environment comply with company safety, health, and environmental policies.

b. Participate in safety programs and drills, and ensure unit staff participation.

c. Promptly report any observed unsafe conditions or practices.