Document Controller, Quezon City

MAJOR RESPONSIBILITIES

1. Distribute project-related copies to internal team members.

2. Review and update technical documents.

3. File documents in physical and digital records

4. Retrieve files as requested by the project team.

5. Manage the flow of documentation within the project.

6. Prepare ad-hoc reports on projects as needed.

7. Checking and editing documents for accuracy and compliance

8. Handle project documentation and do site coordination, under the supervision of the PM/CM

9. team

KEY PERFORMANCE INDICATORS

1. Accuracy of document control activities, including document numbering, version control, metadata entry, and ensuring the correct categorization and filing of documents.

2. Speed and efficiency of document retrieval when requested by project team members or stakeholders. This measures the document controller's organization and accessibility of project information.

3. Effectiveness in managing changes to project documents, including tracking revisions, maintaining an audit trail, and ensuring that all stakeholders have access to the latest versions.

4. Ability to ensure that project documents adhere to relevant standards, regulations, and contractual requirements.

5. Efficiency in distributing project documents to the appropriate stakeholders, ensuring timely and accurate dissemination of information.

6. Ability to maintain proper archiving and retention procedures for project documents, including ensuring compliance with legal and contractual obligations.

7. Adherence to data security protocols, confidentiality requirements, and protection of sensitive project information.

8. Contribution to process improvement initiatives, such as streamlining document control procedures, implementing new technologies, or introducing automation to enhance efficiency.

9. Ability to effectively collaborate with project team members, stakeholders, and external parties, ensuring clear and timely communication regarding document control processes.

10.Performance during internal and external audits, including compliance with document control procedures, accurate documentation, and timely response to audit findings especially in relation to ISO 9001:2015 and ISO 45001:2015.