Procurement Operations, Quezon City

• Qualifications:
• At least 1-2 years experience in SCM/related fields
• Any 4-year business related or Engineering related courses
• MS Office Skills
• Detailed-Oriented

Job Description:

1. Sourcing & Technical Evaluation

• Strategy & Selection: Review Purchase Requisitions (PRs), determine sourcing strategies, and invite qualified vendors.
• Proposal Analysis: Conduct "level playing field" evaluations and perform detailed cost analyses (including VAT/tax incentives).
• Stakeholder Alignment: Collaborate with internal teams to assess technical and commercial proposals.

2. Contracting & Awarding

• Document Drafting: Create high-level terms, contract templates, and scope-specific agreements based on risk analysis.
• Negotiation: Negotiate and award POs, Contracts, or Notices to Proceed (NTP) based on the best value for the company.
• Execution: Issue approved documents to suppliers and lead "kick-off" meetings to ensure implementers understand contract terms.

3. Contract Administration & Logistics

• Monitoring: Track deliveries for timeliness and manage any change orders or contract variations.
• Logistics Coordination: Work with insurers, brokers, and forwarders to ensure proper goods handling.
• Issue Resolution: Mediate contractual claims (warranty, insurance, short-shipments) and facilitate disposal of scrap materials via bidding.

4. Strategic Sourcing & Vendor Management

• Supplier Relations: Endorse vendors for accreditation and manage performance evaluations and "Watch Cards."
• Synergy: Collaborate across Business Units (BUs) to leverage economies of scale and align procurement processes.
• Analytics: Use market data and spend analytics to drive savings and operational efficiency.

5. Compliance & Systems

• Policy Adherence: Maintain ethical standards, comply with SCM policies, and manage proper document filing.
• P2P Optimization: Work with Business Services to resolve system issues (Oracle/Maximo) and improve cycle times.
• Financial Coordination: Partner with Controllership to ensure smooth payment processing for suppliers.

Coordinates with the SCM Business Services (SBS) team on the following:

• Resolution of system issues (e.g. Maximo and Oracle)
• P2P process optimization to reduce cycle time, improve timely deliveries, among others
• Vendor database management
• Vendor due diligence
• Vendor performance management
• Contract and database management
• Resolution of Vendor Watch Card/ Idash Tickets