Executive Assistant, Quezon City

• Organizes the COOs day-to-day activities his meetings and appointments to ensure his time is maximized. Ensures an updated electronic calendar and availability of links to different meeting applications (Zoom, Google Meet and Microsoft Teams);
• Assists in preparation and consolidation of reports by ensuring all information from other departments are accurate and submitted on time based on the agreed dates / time;
• Collaborate with, and sometimes lead cross-functional teams (sales, operations, commissary, HR and Procurement) to ensure they all adhere to committed deadlines on submissions of reports;
• With good communication skills both verbal and written, including timely and accurate documentation of Minutes of the Meeting (MoM) of all regular and ad-hoc meetings of the COO;
• Provide support in special projects under the COO and may be assigned to travel as needed;
• High level of integrity and are able to keep confidential information and documents secured.

Job Specification:

• Minimum of 35 years of experience as an assistant to a senior manager, director, or business owner
• Bachelors degree is required
• Proficient in MS Office (Excel, PowerPoint, Word)
• Skilled in using Google Calendar, Zoom, Google Meet, and Microsoft Teams
• Working knowledge of Artificial Intelligence tools is required
• Experience in food manufacturing or franchise businesses is preferred but not required
• Excellent English communication skills
• Results-driven, highly organized, and comfortable working in a fast-paced environment