Talent Acquisition, Quezon City

The Talent Acquisition Coordinator will support U.S.-based onboarding operations, with a primary focus on I-9 record initiation, validation, and cleanup activities. This role requires strong attention to detail, excellent communication skills, and prior experience in administrative or onboarding processes, preferably supporting U.S. employees.

Key ResponsibilitiesI-9 Record Management & Compliance

• Execute end-to-end I-9 record cleanup processes in compliance with U.S. regulations.
• Initiate new I-9 records for newly hired employees.
• Monitor I-9 completion status and ensure all required steps are completed within defined timelines.

Tracking & Follow-up

• Track outstanding I-9 cases and proactively chase employees and stakeholders for missing or incomplete information.
• Maintain accurate records and status updates in internal tracking systems.

Section 1 Validation

• Review and validate I-9 Section 1 for completeness and accuracy.
• Identify errors or inconsistencies and coordinate corrections with employees.

Section 2 Scheduling

• Coordinate and schedule I-9 Section 2 completion with authorized representatives.
• Ensure timely appointments and proper documentation handling.

Document & Identity Verification

• Review and validate Section 2 documents to confirm identity and employment eligibility.
• Ensure documents meet U.S. compliance standards and are correctly recorded in the system.

Communication & Coordination

• Communicate clearly and professionally with U.S.-based employees, hiring managers, and internal teams.
• Respond to queries related to onboarding and I-9 compliance in a timely manner.
• Escalate complex or non-compliant cases to appropriate stakeholders.

Required Experience & Qualification

• 13 years of experience in:
• Administrative support
• HR onboarding
• Talent acquisition coordination
• Experience supporting U.S. onboarding or HR processes is highly preferred.
• Strong understanding of structured processes and compliance-driven tasks.

Skills & Competencies

• Excellent communication skills (verbal and written)
• High level of English proficiency in:
• Listening
• Speaking
• Reading
• Writing
• Strong attention to detail and accuracy.
• Ability to work independently during night shifts.
• Comfortable working in a fast-paced, deadline-driven environment.
• Proficient in using HR systems, trackers, and standard office tools.

Preferred Attributes

• Prior exposure to I-9 compliance or U.S. employment documentation.
• Ability to handle confidential information with discretion.
• Strong organizational and follow-up skills.