Administrative Assistant (Finance & Operations Support), Quezon City

The Administrative Assistant (Finance & Operations Support) plays a critical role in ensuring the smooth administrative and financial coordination of The Frazzled Cooks restaurant operations. This position directly supports the Owner handling Finance and serves as a central administrative anchor between finance, operations, suppliers, and internal teams.

Given the fast-paced and detail-oriented nature of the restaurant industry, this role requires a highly organized, presentable, and dependable professional who can manage confidential financial records, support day-to-day administrative needs, and assist in ensuring operational compliance and efficiency.

Provide direct administrative support to the Owner handling Finance

Organize and maintain digital and physical files including contracts, permits, invoices, and reports

Prepare correspondence, memoranda, and basic reports

Manage schedules, meetings, reminders, and follow-ups

Serve as the primary administrative point of contact

Organize invoices, official receipts, check vouchers, and petty cash records

Assist in basic expense monitoring and simple reconciliations

Coordinate with accountants or bookkeepers

Ensure proper filing and confidentiality of financial documents

Coordinate with suppliers on billing and documentation

Maintain updated supplier records and references

Organize purchase orders, delivery receipts, and inventory paperwork

Coordinate with restaurant managers on administrative matters

Assist in organizing permits and regulatory documents

Ensure records are audit-ready and retrievable

Support compliance documentation related to operations and labor

Maintain a polished and professional presence

Handle calls and emails professionally

Support office supply monitoring and logistics

Represent company values in all interactions

Bachelors degree in Business Administration, Accounting, Finance, Hospitality Management, or related field

Fresh graduates may be considered

Strong organizational and time management skills

Proficient in MS Word and Excel

High level of confidentiality and integrity

Presentable and professional

Pleasant personality and strong interpersonal skills

Trustworthy and detail-oriented

Adaptable to a fast-paced restaurant environment

Office-based with regular coordination with restaurant operations

Fast-paced restaurant business setting

This role provides exposure to restaurant finance, administration, and ownership-level operations, serving as a strong foundation for career growth in hospitality management.