Recruitment Coordinator (HYBRID) - US Market | URGENT!, Quezon City

Job description:

About the Role:

We are seeking a detail-oriented and proactive Talent Coordinator to support our recruitment operations for US-based clients. This role involves scheduling interviews, assisting recruiters, maintaining candidate records, and ensuring a smooth recruitment process across multiple time zones.

Key Responsibilities:

Candidate Coordination

• Schedule and confirm interviews with candidates and hiring managers across multiple US time zones.
• Provide candidates with interview details, preparation materials, and timely follow-ups.
• Keep candidates updated throughout the recruitment cycle.

Recruitment Support

• Assist recruiters with sourcing, screening, and shortlisting candidates as needed.
• Maintain and update candidate records in the ATS (Applicant Tracking System).
• Conduct initial outreach via email, phone, or messaging platforms.

Administrative Support

• Manage job postings across job boards and internal platforms.
• Track and monitor recruitment metrics, dashboards, and reports.
• Prepare weekly or monthly recruitment status updates for the US team.

Client & Stakeholder Communication

• Coordinate closely with US Account Managers, Recruiters, and Hiring Managers.
• Ensure alignment on interview schedules, job requirements, and candidate status.
• Respond promptly to internal and external inquiries.

Compliance & Documentation

• Ensure all candidate documentation and interview records are complete and compliant.
• Maintain confidentiality of candidate and client information.

Qualifications:

• Bachelors degree in Human Resources, Business Administration, Psychology, or related field preferred.
• 13 years of experience as a Talent Coordinator, Recruitment Assistant, HR Assistant, or similar role.
• Experience with US onboarding is required.
• Recruitment experience in an RPO or BPO environment is a plus.
• Familiarity with ATS platforms (e.g., Greenhouse, iCIMS, Workday, Bullhorn).
• Excellent written and verbal communication skills, especially for US stakeholders.
• Strong organizational and multitasking abilities.
• Ability to work flexible hours to support US time zones.
• High attention to detail and strong follow-through.