Purchasing Assistant, Quezon City

KRA 1 Facilitation and Processing of Procurement Activities

• Collates and submits daily inventory reports for raw materials and packaging materials.
• Processes daily purchasing activities, including but not limited to canvassing, sourcing new suppliers, preparing purchase orders, and following up on deliveries.
• Monitors, follows up, and ensures the timely delivery of materials, supplies, and equipment.
• Assists the Procurement Manager in evaluating vendor/supplier performance.

KRA 2 Documentation and Record Management

• Encodes and updates approved raw material prices in the system.
• Coordinates with suppliers to gather, collate, and file importation documents.
• Checks and verifies that the price, quantity, and specifications of received items match the approved purchase order.
• Prepares the Material Receiving Report (MRR) and updates the corresponding Purchase Order (PO).
• Collates and submits delivery receipts or invoicesincluding cost updates or correctionsto Accounts Payable for processing.
• Collects and submits supplier proposals for new and existing raw materials, production equipment, and machinery.

• Educational Qualifications: Bachelors degree in Business Administration, Supply Chain Management, or a related field.
• Experience Level: 02 years of experience in a purchasing or procurement role.
• Skills and Competencies: Strong organizational skills and attention to detail.
• Skills and Competencies: Effective communication skills, both verbal and written.
• Qualities and Traits: A proactive approach to problem-solving and the ability to work collaboratively with team members.