Accounts Receivable Custodian, Quezon City

The Accounts Receivable Custodian is responsible for managing and monitoring the company's incoming payments and ensuring accurate and timely recording of financial transactions. This role involves close coordination with sales teams to reconcile payments, handle installment plans, process commissions-related deductions, and maintain healthy cash flow from a large network of distributors and customers.

Key Responsibilities:

1. Accounts Receivable Management

 Monitor, record, and reconcile incoming payments from distributors, resellers, and customers.

 Post payments accurately into the accounting system (e.g., cash, credit card, online transfers).

 Track outstanding balances and follow up on overdue accounts in coordination with sales or support teams.

 Maintain up-to-date customer/distributor account records and aging schedules.

2. MLM-Specific Transactions

 Process and reconcile payments related to distributor enrollments, product orders, and auto-ship programs.

 Coordinate with the commissions team to apply offsets, deductions, or adjustments from distributor commissions as needed.

 Manage payment plans or installment schemes, if offered to distributors.

3. Reporting & Documentation

 Generate AR reports, aging summaries, and payment collection status updates regularly.

 Assist in monthly, quarterly, and annual closing processes by providing accurate AR data.

 Prepare documentation for audits, internal reviews, or tax purposes as required.

 Prepare documentation for product purchases availed by the employees.

4. Coordination & Communication

 Work with other team to resolve billing or payment issues raised by distributors.

 Liaise with the sales and operations teams to ensure proper invoicing and payment collection workflows.

 Coordinate with banks, payment gateways, or remittance partners to validate and reconcile receipts.

5. Compliance and Controls

 Ensure compliance with company policies and accounting standards.

 Assist in identifying risks related to receivables and recommend controls or process improvements.

 Maintain confidentiality and data integrity at all times.