Administrative Specialist/Assistant, Quezon City

Description

Administrative Support
Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).
Prepare correspondence, memos, reports, and other documents as required.
Handle incoming and outgoing communications (emails, phone calls, site notices).

Documentation & Reporting
Assist in preparing daily site reports, manpower reports, and other project-related documents.
Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.
Compile and submit site progress reports to the head office or project management.

Coordination
Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements.
Facilitate requisition, issuance, and monitoring of site materials and supplies.
Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).

Logistics & Office Management
Monitor site office supplies and equipment, ensuring availability and proper usage.
Assist in arranging transportation, accommodations, and permits for workers as needed.
Ensure compliance with company policies, safety standards, and site protocols.

Bachelors degree in Business Administration, Office Management, or related field (preferred).
At least 12 years of experience in administrative support, preferably in construction or engineering projects.
Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.
Strong organizational, communication, and multitasking skills.
Ability to work under pressure in a fast-paced construction environment.
Detail-oriented, proactive, and reliable.

Key Competencies

Highlights

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