Transport Coordinator, Zamboanga del Sur

Job Description:

Department: Operations / Transport

Reports To: Transport Supervisor / Operations Manager

Location: Zamboanga City

Job Summary

The Transport Coordinator is responsible for ensuring the efficient dispatch, scheduling, monitoring, and documentation of all trucking operations. The role ensures that trucks, drivers, and deliveries are properly assigned and coordinated in accordance with client requirements, company standards, safety regulations, and agreed timelines. The coordinator also serves as the central communication point between drivers, warehouse teams, clients, and management.

Key Responsibilities

• Prepare daily truck deployment schedules based on delivery orders and client requirements.
• Assign drivers and helpers depending on load, routing, and vehicle capacity.
• Ensure all vehicles dispatched are properly documented (trip tickets, delivery receipts, and gate passes).
• Monitor all trucks in transit through GPS, calls, and real-time updates.
• Track shipment progress and ensure deliveries are completed within agreed timelines.
• Provide proactive updates to clients and the operations team regarding arrival times or possible delays.
• Coordinate with warehouse, dispatch, and customer service teams for loading/unloading concerns.
• Communicate instructions clearly to drivers, including routing, safety protocols, and special client requirements.
• Prepare daily/weekly trucking performance reports.
• Ensure drivers comply with company safety policies and government regulations (LTO, LTFRB, and City Ordinances).
• Report any accidents, breakdowns, or route issues immediately to management.
• Coordinate alternate truck arrangements when necessary.

Qualifications

• Preferably a graduate of any course or at least college level.
• With at least 12 years of experience in trucking, shipping, or Warehouse operations.
• Knowledgeable in routing, trucking operations, and basic vehicle types.
• Proficient in MS Office (Excel, Word) and basic logistics monitoring systems.
• Strong coordination, communication, and multitasking skills.
• Ability to work under pressure and handle time-sensitive operations.
• Willing to work onsite, shifting schedules, or extended hours when required.