Administrative Specialist, Manila

Area of Assignment: DOH NTPMO (Sta. Cruz, Manila)

JOB SUMMARY

Provides administrative, logistical, and clerical support to DPCB activities.

DUTIES AND RESPONSIBILITIES

• Prepares the administrative needs in the conduct of meetings (attendance sheet, venue, meals, handouts, etc.) including documentation and liquidation;
• Provide administrative support to the TB Program;
• Drafts Notice of Meeting or Department Personnel Order and finalize said document for routing;
• Organizes and process information from DPCB records and reports of activities conducted;
• Coordinates with different DOH Offices, CHDs, LGUs and Partners in the dissemination of communication;
• Regular coordination with and support to the TB related program activities;
• Conducts and maintains an inventory of the units office supplies and equipment. Ensures availability when needed;
• Acts as the finance point-person for NTP Management Office, and ensures prompt coordination for all financial-related concerns and compliances;
• Prompt facilitation of purchase request, request for payments and other requests to other units;
• Ensures timely payment of DPCB activities in coordination with the PBSP Program Director/Program Coordinators or Officers for the NTPMO;
• Coordinates with PBSP Program Director/DPCB Directors and Division Chief/TB Personnel for any transportation needs;
• Performs other tasks that may be assigned from time to time by the immediate supervisor and/or management.

MINIMUM QUALIFICATION GUIDELINES

Education : Bachelors degree in any business-related or office management program

Experience : At least with 2-3 year experience in customer relations, general office administration and logistical assistance to project/program operations

Other / Special Skills : Computer literate, good interpersonal relations, good communication skills in English (both verbal and written), records management skills; intermediate level skills with computer applications (e.g. Microsoft Office, Google Suite, etc.)