Hr Assistant, Manila

Job Summary

The HR Assistant provides essential administrative and operational support to the hiring team. This role focuses on the end-to-end talent acquisition process, from posting job advertisements and sourcing candidates to coordinating interviews and facilitating the onboarding of new hires. The goal is to ensure a seamless and positive experience for both candidates and hiring managers.

Key Responsibilities

Sourcing & Posting: Prepare and post job advertisements on various platforms (job boards, social media, and professional networks).

Candidate Screening: Review resumes against job requirements and conduct initial phone screenings to assess applicant qualifications and interest.

Interview Coordination: Schedule interviews between candidates and hiring managers, managing calendar invites and logistics.

Database Management: Maintain and update the Applicant Tracking System (ATS) or recruitment trackers to ensure accurate data on the hiring pipeline.

Background & Referencing: Facilitate pre-employment background checks and conduct professional reference checks for selected candidates.

Onboarding Support: Assist in the preparation of offer letters and employment contracts. Coordinate the collection of required government and company-mandated documents.

Vendor Management: acts as the primary liaison between the organization and external recruitment agencies, manpower providers, or government bodies. This role ensures a steady pipeline of talent, compliance with labor laws, and efficient onboarding of contractual staff

Administrative Duties: Maintain HR files, process employee records, and assist with general administrative tasks

Qualifications & Skills

Education: Bachelors degree in Human Resources Management, Psychology, Business Administration, or a related field.

Experience: Previous experience in an administrative or HR-related role is preferred (fresh graduates with relevant internship experience are welcome).

Communication: Strong verbal and written communication skills with the ability to maintain a professional tone in all correspondence.

Organization: Excellent time-management skills and the ability to handle multiple recruitment tasks simultaneously.

Tech Savvy: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with recruitment platforms or ATS software.

Discretion: A high level of integrity and the ability to handle confidential candidate and company information with care.